ICFP 2024
Mon 2 - Sat 7 September 2024 Milan, Italy
ICFP 2024 (series) /

Instructions for Presenters

If you are a presenter, please follow the instructions given below. If you have any questions, please either:

  • Ask on the #troubleshooting channel on the ICFP Discord or
  • reach out to the AV team at sigplan-av+icfp24@googlegroups.com.

In-Person Presenters

If you plan to present in person please make sure of the following things:

  • The preferred way to present is for presenters to bring their laptops and have slides available offline.
  • The aspect ratio of the slides should be 16:9.
  • Please make sure your device supports HDMI output or that you have the appropriate adapter.
  • Please check that your device works before your session starts so that we do not have any last-moment hiccups.
  • By default, we assume (and strongly encourage) an in-person talk presentation. If the talk is to be delivered virtually please contact the organizing chairs and video chair as soon as possible.

Talk length

You should plan the length of your talk carefully, as time is precious and the schedule will be strictly enforced. To find out the length of your talk, find it in the program and subtract at least 5 minutes from the time shown there, to allow for questions and switching between speakers.

Specifically, for the main ICFP program talk slots are 18 minutes and speakers should aim to give a 15-minute talk; the remaining time is for set-up (around 1 minute) and questions (around 2-3 minutes).

Giving the talk

Please arrive at your session meeting room at least 10 minutes before the start of your session. Take time to familiarize yourself with the room setup, meet your session chair, and address any issues with the student volunteers.

Virtual Presenters

If you plan to use the virtual option, please notify the PC chair to get pre-approval from the organizing chairs of your track, and inform the video chairs as soon as possible.

Setting up Discord.

  1. Create a Discord account if you do not already have one. If you created a new account, please verify your email address.
  2. Check your email for a Discord server invitation link that will direct you to join the ICFP 2024 Discord server.
  3. After joining the server, you should be prompted with a Customisation Question prompt.
    1. Select the Presenter role.
    2. Go to Channels and Roles located at the top-left of the server sidebar.
    3. Follow the Test Sessions, category.
  4. You now have access to all the required Presenter channels.

Testing Sessions for Live Presenters and Q&A-only Presenters

Throughout the conference, our volunteers will be available to perform test sessions to make sure your presentation goes as smoothly as possible. Please let us know of your availability beforehand in the #test-sessions channel. Join the Test Sessions voice channel during your available time to proceed with the test session.

If you are only joining Discord for the Q&A portion of your talk, please still join the test sessions to make sure the Q&A runs smoothly.

Live Remote Talk / Q&A-only

Please join the Standby LIVE Sessions voice channel 30 minutes before your presentation. This also applies to Q&A-only presenters who have a pre-recorded talk. You will be alerted a few minutes before it is your time to present through Discord – make sure you have notifications turned on. Shortly after, you will be moved to your corresponding LIVE Session voice channel, in which you can turn your camera on and screen share to start your presentation once you can hear your session chair.

If you do not hear anyone, please do not disconnect from the voice channel. Wait for a message from the AV team or session chair on Discord/Email.

For Q&A-only presenters, you will still be moved to your corresponding LIVE Session voice channel while your pre-recorded video plays. You may mute yourself to prevent making noise over the video.

You can follow the live stream of current talks on the ACMSIGPLAN YouTube channel: https://youtube.com/@acmsigplan.

Technical requirements for pre-recorded talks

  • Screen ratio should be 16:9.
  • Videos: please compress your videos. Supported formats are MPGs, WMVs, or with the following AVI codecs: H.264, MPEG-4 (Divx, Xvid, or WMVs), Indeo, Cinepack, Techsmith.

Recording your talk

There are various tools available to record your talk, the easiest way is to use Zoom:

  1. Start a meeting
  2. Share your screen and enable your webcam and microphone
  3. Start recording your meeting locally and start your talk.
  4. After your talk, stop recording.

You can use tools like iMovie or ActivePresenter to edit your recording. After editing, save the video file in MP4 file format. Please make sure the audio quality of the recording is good with minimal background noise and upload it to Google Drive for sharing with the conference organizers.

Video Sharing Instructions

  1. Make sure the video length does not exceed the allowed time limit. We will not be able to use it otherwise. The time limit for your talk is your time slot, as given in the program, shortened by at least 3 minutes, to allow for questions and answers, and switching to the next speaker.
  2. Name the video file using the following scheme: <EVENT-ACRONYM>-<Speaker-lastname>-<TitleWithoutSpaces>.mp4, e.g. PLMW-Swamy-FStarAwesome.mp4.
  3. Upload your video on a cloud file-sharing software, such as Google Drive.
  4. Email video chairs (sigplan-av+icfp24@googlegroups.com), and the organizing chair of your event
    1. Link to the recorded video file which can be downloaded. Sharing YouTube/Vimeo links is not acceptable.
    2. Explicit consent stating that you agree to the talk video to be used in the conference and uploaded on the SIGPLAN YouTube channel.
  5. You should receive an email from the organizers as an acknowledgment.
  6. Please submit your videos at least 3 days before your scheduled talk slot to avoid problems.